Ames, IA 50011. hrshelp@iastate.edu 515-294-4800 phone 515-294-8226 fax . Collegiate summer-session salary policies must be approved by the Office of the Provost before implementation. The payroll period for all staff members budgeted on a monthly or annual basis shall be from the first to the last day of the month inclusive. Effective June 24, 2022, this policy has been revised. Salary Note: When computing a salary, the new salary cannot exceed the top step of the new pay grade assignment. Here is how you know. The "overload" will not be permitted for a longer period than one semester and the amount of "overload" permitted will not be greater than an average of one day per week. Pay for exceptional performance is governed by the Merit rules established by the Iowa Board of Regents. Do you want a career that allows you to help others? Details of collegiate summer-session salary policies will be communicated to the collegiate faculty. When the faculty member serves on a strictly limited basis as consultant on a research or training project for which principal responsibility lies with a faculty member in another college or, in the case of the College of Liberal Arts and Sciences (CLAS), within another CLAS department, the work involves a separate or remote operation, and the work is in addition to the consultant's regular departmental load. Each payroll withholding program in this category is to be submitted to the Board of Regents, State of Iowa,for approval. For individual changes, see the redlined version. Compensation | Operations Manual - University of Iowa Call Back. Iowa Administrative Code,Chapter 3, Personnel Administration, contains the rules governing the Regents merit system. Effective July 1, 2023 - December 31, 2023. The job classification system is designed to provide an orderly and equitable process to group job duties and responsibilities. The department may request an additional 4.5% increaseif the promotion is to a position that is threeor morepay grades higher than the current one. As a top global university, Iowa is the ideal destination for learning, discovery, and innovation. FLSA-covered staff are paid for the hours they work. Instead, they will receive a payment on September 1 for two-twelfths of their salary, with the ten remaining installments paid monthly ending on July 1. University funds are not obligated to subsidize summer salaries if the grant award is less than the University's established rate for the previous nine months. Merit Advanced Start Rates July 1, 2023 - December 31, 2023. Academic Semester Appointments. Summer-session teaching by faculty members on academic-year appointments is exempted from the overload teaching guidelines, since the summer session is not considered part of the academic year. Mercy Iowa City, 500 East Market Street, Iowa City, IA 52245 319-339-0300 or 800-MERCYIC (637-2942) Accredited by The Joint Commission The basic work schedule for FLSA-covered staff members is a 40-hour workweek. Home - MyUI Conference budget forms shall be used for this purpose. The Executive Vice President and Provost and the Chief Human Resources Officer shall establish parameters for extra compensation amounts. These statistics are from the Occupational Employment and Wage Statistics (OEWS) survey, a federal-state cooperative program between BLS and State Workforce Agencies, in this case, IowaWorkforce Development. Iowa City, Iowa 52240, Benefits:319-335-2676Payroll:319-335-2381Administrative Services:319-335-3558, Accessibility notice and website disclaimers. Standby pay commences with the beginning of the scheduled standby period and terminates with the staff member's completion of the scheduled standby period. W-2 forms normally are available to staff members in January of each year. If Tuesday is a recognized federal holiday, checks will be issued on the first workday following Tuesday. Salary and Promotions Recent studies show that The University of Iowa is a locally and nationally competitive employer and a salary leader in many job classifications. University staff may not accept any gift, bonus, tip, commission, or gratuity connected with, relating to, or growing out of any business transaction with the University. For individual changes, see the, Effective June 24, 2022, this policy has been revised. When compared to the nationwide distribution, Iowa City area employment was more highly concentrated in 7 of the 22 occupational groups, including healthcare practitioners and technical; educational instruction and library; and life, physical, and social science. Merit staff members while in standby status are paid at the hourly rate of ten percent of their base hourly rate of pay. Hours. Exceptions: Exceptions to these limits may be requested in writing to a DEO or equivalent, or, in the case of staff, a supervisor and department head. To a limited extent, a full-time faculty member may be permitted to teach extension courses or to engage in other work for the Division of Continuing Education in addition to regular duties and to receive additional compensation for such services. All such arrangements must be recommended by the departmental executive officer and approved by the collegiate dean and the Dean of the Division of Continuing Education. Merit wages are calculated by multiplying the hourly rate by the number of standard hours in a calendar year. Payments to faculty members for other periods of service during the summer are made in accordance with the provisions of III-17.1. The University Services Building (USB) 1 W. Prentiss Street Iowa City, Iowa 52240. Effective June 3, 2020, and August 10, 2021, this policy has been revised. For individual changes, see the redlined versions of, Effective June 23, 2022, this policy has been revised. For individual changes, see the redlined versionsof, Effective August 10, 2021, this policy has been revised. Job classes provide the basis upon which recruitment and screening, pay grades, and other human resource management decisions are made. Days not included as workdays are Saturday and Sunday, plus any day recognized as a federal holiday. (4) Annual wages have been calculated by multiplying the hourly mean wage by a 'year-round, full-time' hours figure of 2,080 hours; for those occupations where there is not an hourly mean wage published, the annual wage has been directly calculated from the reported survey data. Such prior approval is not necessary, however, when the supplies, materials, equipment, and services are generally available to University faculty or staff members upon the payment of an established fee and the fee is paid. In the computation of compensation for appointments for one semester, the minimum number of service days per semester shall begin three working days before the beginning of classes in the fall semester and end on the spring commencement day of the college calendar. In general, grant or contract funds are not to be used to augment the individual's salary if employment with the University is on a full-time basis. Theapplicant will first discuss the matter with the resident director and, if not satisfied with the explanation and decision given, may within 14days after the occurrence of the alleged violation file a written appeal with the resident director at Step 3 of the grievance procedure provided in, Appeals by applicants alleging improper discrimination on the basis of political or religious opinions or affiliations, or national origin, race, sex, disability, or age in selection, will be filed at Step 3 in the grievance procedure provided in. Current pay plan for Merit trainees by classification. The academic year commences three working days before the beginning of classes in the fall semester and ends on the spring commencement day of the college calendar. Learn how to implement an effective merit pay system. Extra Meritorious Pay. Any payroll withholding program may be discontinued by the Board of Regents, State of Iowa,if a request for a new withholding program has higher priority and cannot be accommodated within existing withholding procedures. Iowa City, IA 52242-1911. For individual changes, see the. This amount will be transmitted to the employee's TreasuryDirect account (www.treasurydirect.gov) on a monthly basis. Effective January 2020, this is a new policy. University Human Resources Top links . Prerequisite Drop Date for Non-UI CourseWork Payments for extra compensation may be made upon completion of the work and upon approval by such unit head(s), unless subject to III-17.16a(5). Footnotes:(1) For a complete listing of all detailed occupations in the Iowa City, IA Metropolitan Statistical Area, see www.bls.gov/oes/current/oes_26980.htm. GS Grade. University Human Resources. Civil Service Labor Agreements. General Schedule employees who work within this region are paid 17.58% more than the GS base pay rates to account for local cost of living. For individual changes, see the redlined versionsof III-17.2 andIII-17.12. The May 2022 estimates are the first OEWS estimates to be produced using the 2022 NAICS, which replaces the 2017 NAICS used for the May 2017-May 2021 estimates. It is understood, however, that occasionally a situation may arise in which extra compensation for a limited time may be justified. In order to access Employee Self Service, users must be enrolled in Duo Security Two-Step Verification. The requirements ofIII-9.6Affirmative Action Employment Guidelinesmust be met. All student and non-student employees may have their monthly/biweekly pay deposited into an account at any financial institution participating in the National Automated Clearing House Association (NACHA) deposit program. Staff members on grants and contracts must be paid within the same pay scale as that of other comparable University staff members. Deductions may be canceled at any time by using Employee Self Service. For individual changes, see the redlined version. University policies permit faculty, qualified Professional and Scientific staff, and postdoctoral fellows to apply for external funds to support research to be performed at The University of Iowa. Write a card of thanks for a job well done. Employees will useUI Employee Self Serviceto initiate payroll deductions for TreasuryDirect. Merit non-bargaining employee hours are the same as those in the bargaining unit. Checks are issued on the following Tuesday. Classification and Pay - Iowa A copy of this receipt is sent to the Director of Internal Revenue. The request should be attached to the special compensation paymentform in the HR transaction system. Iowa Data. P&S and House Staff: $3,000 single payment, $5,000 cumulative fiscal year; Faculty and Fellows: $3,000 single payment, $8,000 cumulative fiscal year. UI staff members may serve as instructors of academic courses, including on-campus anddistance-educationcourses, over and above their regularly assigned duties. Pay | University Human Resources - The University of Iowa Those not employed by the University or those with adjunct or visiting faculty status are not eligible to be listed as proposed project directors on University grants or contracts, except under unusual circumstances and with the approval of the Vice President for Research. Probation and Salary Information by Appointment and Transfer Type, Unpaid J-1 Scholars and J-2 Family Members Benefits, Reviewing Classification and Pay Level Requests, Specified Term Extension and Transfer Guidelines, University Compensation and Classification Contact Us, Employment Categories and Classifications, Merit Supervisory Exempt and Confidential Staff, Merit Probation and Salary Information by Type, Tuition Assistance and Fee Assistance Options, Recruiting, Hiring, and Onboarding New Employees, Work Arrangements and Performance Reviews, Campus Support and Critical Incident Response, UIHC and CCOM Leave and Disability Requests, Immigration Status Classification Summary, Graduate Teaching and Research Assistants (COGS), Staff Nurses and Allied Health Professionals (SEIU), Coping with Loss, Change, and Uncertainty, Employee and Labor Relations website for Rehires, Pay for Exceptional Performance Nomination Template, Salary remains at the current rate, unless the position to which the employee is leaving has an, Receives the standard 4.5% increase unless circumstances warrant a different increase. The substate area data published in this release reflect the standards and definitions established by the U.S. Office of Management and Budget. All student teaching and research assistants and fellowships appointed on an academic year basis will be paid on the ten-payment basis. The same departmental, collegiate, and central review with regard to such matters as space, effort commitment, use of human subjects, University cost-sharing as that given to faculty proposals, will take place prior to any proposal leaving the University. Classification and Compensation Resources Departments are responsible for reconciling/reviewing all time records by department. To view the Merit Rules, please see the link below under Related Content. For more information regarding Merit Reinstatement in regards to benefits and seniority, see the. From inside our world-class medical . A Special Compensation Form is to be completed and approved by the executive officer of the department for which the extra work is performed. Occupational Employment and Wages in Iowa City May 2022 : Midwest Standby (On Call). Professional and Scientific staff members covered under FLSA may earn compensatory time for hours worked in excess of forty in any work week. Fourteen groups had employment shares significantly below their national representation, including transportation and material moving, production, and business and financial operations. Regular faculty members appointed on an academic-year basiswho teach during the wintersessionreceive salaries for the winter session, based on a collegiate policy applying a formula that may include a flat rate with incremental increases dependent on enrollment. The request for approval of extra compensation must indicate which arrangement is being made. A faculty member may be relieved of some usual duties by the dean of the college so that the member may undertake sponsored research or engage in a sponsored training program. The merit system director or designeeshall review and respond within 20 working days to the resident director, who will inform the employee and department head. Additional updates were made to the MB3 wage processing methodology for May 2022. Withholdings for amounts authorized by individual staff members for contribution to qualifying charitable organizations. Iowa City, IA 52242-1911 3.39(10) Pay for exceptional performance. Payroll Services, Compensation and Classification, and Workforce Operations share responsibility for establishing competitive pay scales, managing job classifications and status, and ensuring employees receive timely, accurate compensation. General Guidelines. The compensation for this "overload" will in no case exceed the amount appropriate for one full working day a week, in terms of the faculty member's budgeted salary. The basic workweek is defined as 168 consecutive hours running from the first shift beginning on or after 12:00 a.m. Sunday through the first shift beginning before 12:00 midnight the following Saturday. Other Personnel. There shall be no duplication or pyramiding of any premium pay in a week for the same hours worked. 10 (Supervisors) Contract | Supplemental Wage Agreement. A full-time merit staff member who is called back to work after regularly scheduled hours receives a minimum of three hours pay for such work. When another state agency proposes to pay excess compensation to a faculty or staff member of the University, initial application shall be made to the head of the faculty or staff member's major functional unit for approval. The May 2022 estimates are based on responses from six semiannual panels collected over a 3-year period: May 2022, November 2021, May 2021, November 2020, May 2020, and November 2019. Effective August 10, 2021, this policy has been revised. Merit Alpha Matrix - University Human Resources The sample in the Iowa City, IA Metropolitan Statistical Area included 1,115 establishments with a response rate of 65 percent. A faculty member holding a full-time appointment for any portion of the summer is, during the period of appointment, a full-time staff member in the same sense as during the academic year and must abide by the same restrictions on accepting additional employment. Prerequisite Drop Date for UI CourseWork [Fall 2023] Aug 12, 2023. Merit pay, or pay-for-performance, is a financial incentive whereby an employee is offered a bonus, increase, or promotion based on work performance as determined by criteria set by the employer. In such cases, the individual's regular salary may be divided proportionately between the general fund and the special account established by the University for the research or training project. Iowa City had 2,530 jobs in life, physical, and social science, accounting for 2.8 percent of local area employment, significantly higher than the 0.9-percent share nationally. The following clarifications of that policy relate to research conducted by persons who are not members of the faculty: As in the case of all research conducted by faculty, research done by persons who are not members of the faculty must be conducted within an established unit of the University. Mailing Address. https:// ensures that you are connecting to the official website and that any When applicable, the unit executive must make it clear to the proposer that there is no guarantee of University salary support beyond the termination of the proposed grant or contract. (3) The location quotient is the ratio of the area concentration of occupational employment to the national average concentration. The unit executive must be willing to certify that the proposed research fits within the goals of the unit or the sub-unit conducting such research. Requests not specifically covered by other policies listed in III-17.16d are to be accompanied by a concise statement of justification as described in III-17.16e and forwarded for approval or disapproval to the appropriate unit head(s) identified above in subparagraphs (1), (2), or (3). Prospective and new merit staff members will be notified of the potential requirement to accept standby at the time of employment. For individual changes, see the redlined versions of III-2.2, III-2.3, and III-2.4. Internal Revenue Service regulations have maximum contribution limits under this program. Time spent in standby status and travel time to and from work shall not be considered as time worked for purpose of computing overtime. (See alsoIII-3.2 Performance Review for University Staff.). Collegiate winter-session salary policies must be approved by the Office of the Provost before implementation. The DAVENPORT-MOLINE, IA-IL General Schedule locality region applies to government employees who work in Davenport and surrounding areas. For individual changes, see the, Effective December 6,2019, this policy has been revised. Reinstatementapplies to previous permanent Iowa Board of Regents Merit Employees who resigned in good standing. If the total hours worked in a workweek exceed 40, the individual will be eligible for overtime. (IC 29A.28, Atty. For faculty members and other staff members within a college, a written waiver of University interest shall be obtained from the dean of the college. The six month probation period is for determining an employee's fitness for the position. The basic work week is forty hours. Faculty members appointed on an academic-year basis are paid on a twelve-payment basis. Occupational employment and wages by major occupational group, United States and the Iowa City metropolitan area, and measures of statistical significance, May 2022, Changes to the Occupational Employment and Wage Statistics (OEWS) Data, Table 1. BLS funds the survey and provides the procedures and technical support, while the State Workforce Agencies collect most of the data. The Payroll Office is not authorized to give salary or wage advances. Fluctuations in the number of hours may cause confusion when calculating actual percentage increases for employees. The University and its students benefit by this instruction and the individual employees are compensated for this extra effort in addition to their regular salary. Withholdings authorized by individual staff member for institution-wide contributive programs of direct benefit to the institution. Compensation for summer employment in any of these activities is based on the academic year rate of pay established for the faculty member for the academic year within the past fiscal year during which the service is rendered. All teaching during the academic year that is over and above a faculty member's "usual teaching activity" will be considered overload and require approval. Deductions are made in accordance with rules established by the Internal Revenue Service. University Services Building (USB) 1 W. Prentiss Street Iowa City, Iowa 52240. The request must explain the details of the sustained superior performance or the exceptional achievement/contribution. The annual number of standard hours used to calculate salaries for Merit employees are based on the collective bargaining agreement between the State of Iowa and the AFSCME Union. This receipt includes all payroll checks distributed during the calendar year under report. ), Arts, design, entertainment, sports, and media, Building and grounds cleaning and maintenance. In Merit employment, permanency means the successful completion of a six month probation period in the classification currently being held, or if in continuous employment, the last classification held in which the probation period was completed if currently serving a probation in a different classification. The .gov means it's official. Some of the larger detailed occupations within the life, physical, and social science group included medical scientists, except epidemiologists (850), biological technicians (560), and agricultural technicians (120). (See table 1.) Must have a current performance appraisal with a cumulative rating above satisfactory and no individual rating below satisfactory. Merit System Rules and AFSCME Contract - Iowa State University Adjustments for overtime and undertime are made on the basis of. Overtime Pay for Staff | College of Liberal Arts and Sciences Footnotes:(1) A positive percent difference measures how much the mean wage in the Iowa City, IA Metropolitan Statistical Area is above the national mean wage, while a negative difference reflects a lower wage. Only hours worked are used for the calculation of overtime. For other staff members, a written waiver of such interest shall be obtained from the director of the unit in which the staff member serves. Salary scales | Human Resources - University of Cambridge That proposed budgets for University-sponsored conferences (on-campus or off-campus) shall be submitted by the dean of the college or other appropriate administrative officers of the conference-sponsoring unit, for approval by the Dean of Continuing Education. University of Iowa employee salaries for fiscal year 2022 A confidential employee cannot be a member of the union and cannot pay dues to the union. Here is a history of the standard hours used each year since 1999-2000: University Services Building (USB) Job Classification/Employee Reclassification - Iowa State University When an overload is indicated for a training institute or workshop, and it is impossible to release the faculty member from any portion of usual duties. That each college or other educational unit may establish a central conference account or individual conference accounts; That a contingency fund may be built up from conferences to cover the possible deficits which may occur for particular courses or conferences; That each college or other educational unit have the authority to use the proceeds from its courses or conferences to defray the cost of such special functions (such as the entertainment of college guests) as it may wish to undertake; That faculty members receive extra compensation only if they give short courses or lectures (over and beyond the arranged teaching, research, and service load) which require a good deal of extra work. SWV - Minimum Salary Requirements overview. Skip to main content The University of Iowa. Faculty members should not profit financially from recommending or requiring the purchase of course materials by their students. In the case of staff, the work to be performed will take place outside the employee's regular work hours.
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